hiltbeats.blogg.se - Mn public records

MN PUBLIC RECORDS FULL
MN PUBLIC RECORDS FREE

Minnesota State Colleges & Universities, 953 N.W.2d 496 (Minn. For instance, an entity may not be able to respond to a data request properly if official activities have not been recorded. Government entities that fail to create, preserve, and dispose of official records according to the laws above may not be able to meet their obligations under the Data Practices Act.

While the Data Practices Act does not address official records or management responsibilities, certain obligations within the Data Practices Act impact records management. The Data Practices Act classifies official records and government data, and provides rights for members of the public and data subjects to access data.

Data Practices Act, Minnesota Statutes Chapter 13.

(See also, Minnesota Statutes, section 138.225, “Prohibition against unauthorized disposal of records penalty.”) 7.) In order to have an official record added to the retention schedule or to determine when an official record not on the schedule must be destroyed, entities must get the approval of the Record Disposition Panel. The Records Management Statute requires that each entity keep an inventory of records and a retention schedule approved by both the head of the entity and the records disposition panel. Government entities may only dispose of official records required by section 15.17 according to a records retention schedule.

Records Management Statute, Minnesota Statutes section 138.17.

Records may be kept in any format (e.g., electronic files, paper, photographs, other recordings, etc.). These records must be passed on to the successors in office so that they can understand why past actions or decisions were made. 1.) The chief administrative officer of each public agency is responsible for the preservation and care of the agency's records.

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The Official Records Act requires government entities to, "make and preserve all records necessary to a full and accurate knowledge of their official activities." (Minn.

Official Records Act, Minnesota Statutes section 15.17.The following summarizes the relevant statutory provisions.

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If you are unsure who to contact, please feel free to reach out to the Data Practices Office. Entities with questions regarding these issues may wish to contact the Minnesota State Archives for assistance. The Data Practices Office provides technical assistance on questions related to the Data Practices Act, but no longer provides assistance on issues regarding official records and records management. The Data Practices Act classifies and creates rights and obligations surrounding government data, which includes official records. Creation and management of official records are outlined in the Official Records Act and the Records Management Statute. Government entities have obligations under Minnesota law to create and preserve certain records.